Assistant Programme Manager - UN-HABITAT Egypt Project Office

Regional Office for Arab States (ROAS)
87 Tahrir Street, Dokki, Giza, Egypt Telephone: +2(02) 3761 8812, +2(02) 3761 8813 unhabitat.cairo@unhabitat.org, www.unhabitat.org

VACANCY ANNOUNCEMENT Number: 000/00/2015
Issued on: 29 Oct 2015
ORGANIZATIONAL LOCATION:  UN-HABITAT Egypt Project Office
DUTY STATION:  Cairo – Egypt
FUNCTIONAL TITLE:  Assistant Programme Manager
GRADE:  SC – SB3 Peg 5
POST DURATION  1 Year
CLOSING DATE:  9 Nov 2015

Background:
The Strategic Urban Planning Programme at UN-Habitat Egypt Office strive for the integration of participatory urban planning and management approaches into the urban policies and legal frameworks for human settlements development, including the provision of infrastructure and services. Key broad activities include; the promotion of capacity building in supporting participatory planning and management; liaising with regional and national planning associations to promote new planning approaches; providing technical assistance to national and local governments in Egypt to prepare and implement urban plans and design using participatory methods; as well designing and undertaking innovative demonstrations on participatory methods and implementation of urban plans for local urban authorities.

Responsibilities:
Under the direct supervision of the Strategic Urban Planning Programme Manager, the Assistant Programme Manager shall carry out, but not limited to, the following tasks and responsibilities:
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Carrying out basic research on selected aspects of the Programme, operations and other activities, etc., to include collecting, analyzing and presenting statistical data and other information gathered from diverse sources.

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Supporting the implementation, coordination and monitoring of Projects activities of the Strategic Urban Planning Programme according to approved project documents, valid policies and financial rules and regulations, and costed work plans; identify bottlenecks, and propose and take corrective actions in consultation with the Programme Manager.

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Monitoring on an ongoing basis all project expenditures and utilization of funds related to the Strategic Urban Planning Programme, and ensure compliance with UN financial rules and regulations, initiate project and/or budget revisions when required.

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Assisting in the preparation and dissemination of costed workplans, terms of reference and other related project documentation, as and when required, in consultation with the Programme Manager.

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Providing substantive support to consultative and other meetings, trainings, conferences and workshops, including proposing agenda topics, identifying participants, preparing documents and presentations, etc.

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Participating in or support field missions (e.g. City Consultations, Hearing Sessions), monitoring different levels of stakeholder involvement in the decision making process, draft mission reports, and ensure follow-up action.

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Supporting in drafting new project concepts and documents in relation to UN-Habitat Strategic Urban Planning Programme in Egypt.

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Supporting in the development of outreach activities; training workshops, seminars, etc.; and assisting in facilitating other interactive sessions.

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Contributing to the preparation of various written outputs, e.g. draft background papers, analytical notes, sections of reports and studies, concept notes and ensure quality inputs to publications, websites and other reports.

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Coordinating and documenting technical meetings and discussions with counterparts, Project Management and Consultants.

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Coordinating and harmonizing deliverables between the consultants undertaking different projects activities and the national counterparts.

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Assisting in the preparation of financial statements, and assisting in the budget preparation in the form of annual work plans.

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Follow up and ensure timely submission of deliverables prepared by projects consultants.

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Compile and archive deliverables of consultants work and assist in the documentation and dissemination of the projects deliverables.

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Perform any other duties as required/assigned by the Programme Manager



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Work implies frequent interaction with the following:
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Counterparts, technical consultants and staff

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Representatives and officials in local governments and local stakeholders



Competencies:
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Creativity: actively seek to offer new and different options to solve problems

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Communication: strong conceptual skills combined with proven ability to write
technical and normative documents addressing a variety of audiences;


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Teamwork: works collaboratively with colleagues to achieve agreed upon goals

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Planning and organizing: develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required;

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Accountability: takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules



Qualifications:
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Education: University degree in urban planning, urban management, or architecture. Excellent reporting skills are essential.

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Experience: 8-12 years of experience in the field of urban planning, urban management, or architecture. Strong interest in issues concerning urban development and familiarity with the Urban Planning processes in Egypt

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Language: Excellent command of Arabic and English is a must.

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Other Skills: Proficient in Microsoft Office (Word, Excel, PowerPoint), Familiarity with GIS applications and image and publishing software (Adobe Photoshop, Illustrator, etc.) is an asset.


All applications should be submitted to: UN-HABITAT Egypt Office. Email: Vacancies.egypt@unhabitat.org Deadline for applications: Monday, 9 November 2015

NB: Please refer to the Job reference In the e-mail subject
Only short-listed candidates will be contacted for further interviews.